EIT Health Privacy Policy

This is the EIT Health Privacy Policy. EIT Health e.V. is established under German law, with registered office at Mies-van-der-Rohe-Str. 1C, 80807 München, Germany, hereinafter referred to as “EIT Health” or “we”.

EIT Health embodies the KIC (Knowledge and Innovation Community) established by the European Institute for Innovation and Technology in the field of health. EIT Health promotes healthy living, active aging and improvements in healthcare. EIT Health functions as a co-funder and sponsor of innovative and educational projects. One of the ways by which this is achieved is the call for, acceptance and support of projects presented by designated third parties who may contribute to the fulfillment of the mission of EIT Health.

This Privacy Policy sets out EIT Health’s general policies on data privacy and protection, and is intended to inform you about the processing of personal data that takes place via the EIT Health website and/or online or during EIT Health events or activities.

This Privacy Policy may be modified, for example, in connection with new features on the website or to comply with new legal, contractual or administrative obligations. We therefore recommend that you regularly consult this Privacy Policy. Important changes will be announced on our website.

This version of the Privacy Policy was last modified on May 24th, 2018.

I. EIT Health as Data Controller

EIT Health is the controller for the processing of your personal data.

The processing of your personal data can be done by either EIT Health as controller or by a processor (e.g. third-party companies like IT services providers, hosting providers, etc. to which EIT Health may outsource some services involving processing operations in their quality of external data processors) engaged to that end.

II. Personal Data Processed by EIT Health

EIT Health is processing personal information submitted by you in the context of:

• your use of the website,

• online applications,

• attendance of one or more of EIT Health events or activities,

• the performance of the contracts you have with EIT Health.

We may collect and use the following personal data about you:

• Name and contact information, including email address and telephone number, job title and company/organisation details.

• Information to verify your identity, e.g. your date of birth.

• In relation to specific projects: nationality, geographical location (city, region, or country), gender, age, sector of employment.

• Your responses to surveys, competitions and promotion of events.

• Any special requirements or points of interest you indicate during your registration to events.

EIT Health is also processing certain non-directly identifying data when you visit our website, such as:

• type of browser and operating system,

• your IP address,

• technical information (e.g. login data, browser type/version, time zone, plug-ins, etc.),

• information about your visit (e.g. clickstream data, viewed products, page interactions, etc.),

• methods used to browse away from the page,

• any phone number used to call our customer service.

III. Purpose and Objective of the Data Processing

1. Technical and Functional Management of the Website

We process personal data to manage and secure our website effectively. This includes data such as:

• IP address,

• pages visited,

• browser used,

• previously visited sites,

• visit duration.

We use cookies for this purpose. This is based on our legitimate interest in providing a secure and functioning website.

2. Performance of Contracts and Participation in Activities

We process your personal data to:

• carry out our contractual obligations,

• allow partner accession, proposal submission, and project participation (e.g. via EIT Health Plaza),

• inform you about EIT Health activities, events and services,

• enable communication and respond to your inquiries.

This includes processing data such as:

• your name, job title, company, address, email, language preference, and areas of interest.

Processing is based on:

• your request to take steps before entering into a contract, or

• the necessity to execute a contract, or

• our legitimate interests, or

• your consent.

3. Recruitment Process

When you apply for a job via our website, we process:

• your name, contact details, correspondence, resume, and provided documents.

This is based on your request to take steps before entering into a contract.

4. Compliance with Legal and Regulatory Obligations

We may also process your data to comply with legal, regulatory, and professional requirements.

IV. Access to and Sharing of Your Personal Data

EIT Health may use third parties to:

• host the website,

• organise mailings,

• and other processing activities.

Agreements are in place with any party that processes data on our behalf.

If data is processed outside the EEA, we implement safeguards such as:

• European Commission’s Standard Contractual Clauses

• Transfers may occur to countries like the USA under Privacy Shield (as of July 12, 2016).

We only share data with others when:

• legally required,

• contractually obliged under EIT terms,

• ordered by a court.

V. Pictures and Movies

If you appear recognisably in photos or videos taken during events:

• You are free to opt out at the moment the photo/video is taken.

• If you participate or submit such content, you explicitly agree to its royalty-free use for advertising by EIT Health.

• You waive intellectual property rights (including portrait rights) for such content.

VI. Protection and Storage of Personal Data

EIT Health implements reasonable security measures to protect your data.

We do not retain personal data longer than necessary for the purpose it was collected.

VII. Data Subject Rights

You have the following rights under GDPR:

• Access (Art. 15) – receive a copy of your data.

• Rectification (Art. 16) – correct mistakes in your data.

• To be forgotten (Art. 17) – request deletion in specific cases.

• Restriction (Art. 18) – limit processing in certain conditions.

• Portability (Art. 20) – request a copy in machine-readable format.

• Object (Art. 21) –

  • to direct marketing at any time,

  • to processing based on legitimate interest.

• No automated decisions (Art. 22) – not be subject to automated profiling with legal effect.

VIII. Events

If you don’t wish to appear in event media:

• Let organisers know in writing when registering, or

• Decline participation in photos/videos during the event.

By appearing or providing media, you explicitly agree to royalty-free use for dissemination, and waive IP rights related to such content.

Further Information

To exercise your rights or for inquiries, contact:

info@eithealth.eu
Or by post to the registered address above.

You may also file a complaint with:

Commission for the Protection of Privacy
Rue de la Presse 35, 1000 Brussels
commission@privacycommission.be

For additional questions about this website or this Privacy Policy:
info@eithealth.eu